Job Description:
The Auditor shall be responsible for examining, evaluating, and verifying the accuracy of financial, operational, and project-related records to ensure compliance with company policies, procedures, and regulatory requirements. The Auditor shall identify discrepancies, assess internal controls, and provide recommendations for process improvements.
The Auditor shall:
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Review and verify financial statements, transactions, and project cost records.
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Conduct internal audits of accounting, operational, and project processes.
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Ensure compliance with company policies, accounting standards, and government regulations.
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Identify risks, control weaknesses, and operational inefficiencies, and provide actionable recommendations.
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Prepare audit reports and present findings to management.
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Coordinate with project managers, finance, and other departments to gather data and clarify discrepancies.
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Assist in evaluating procurement, payroll, and expense processes for accuracy and compliance.
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Monitor implementation of audit recommendations and corrective actions.
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Maintain confidentiality and integrity of all financial and operational information.
Job Qualifications:
The Auditor shall possess the following qualifications:
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Bachelor’s Degree in Accounting, Finance, or related field.
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CPA license preferred (Certified Public Accountant).
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Minimum of 2–5 years of experience in auditing, accounting, or internal controls, preferably in construction or engineering industries.
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Strong knowledge of accounting principles, auditing standards, and internal control procedures.
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Proficient in MS Office, accounting software, and audit tools.
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Excellent analytical, problem-solving, and attention-to-detail skills.
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Strong communication and coordination skills with management and project teams.
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Honest, reliable, and able to handle confidential financial information.
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Ability to work independently and manage multiple audit assignments.
1. PROJECT SITE DOCUMENTATION & CONTROLS
A. Project Documentation
• Check if each project has a complete Project File (hardcopy or digital), including:
• Approved plans & drawings
• Signed contracts & addendums
• Permits (building, ECC, excavation, occupancy, fencing)
• Daily site reports
• Punch lists
• RFI (Request for Information) logs
• Change order approvals
• Submittals & shop drawings
• Material approval sheets (MAS)
B. Project Progress Monitoring
• Validate if actual progress matches contractor/project engineer reports
• Check updated:
• Gantt chart
• S-curves
• Daily time records
• Site diaries
• Weekly photo documentation
• Verify for over-reporting or discrepancies in progress claims.
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2. PROCUREMENT & MATERIALS AUDIT
A. Purchasing
• Check purchase requests (PR) and ensure:
• Proper authorization
• Matching project need
• Reasonable quantities
• Check supplier quotations and if canvassing was done fairly.
B. Deliveries
• Compare Delivery Receipts (DR) vs. actual materials on-site
• Check for:
• Overpricing
• Ghost deliveries
• Duplicate DRs
• Undocumented returns
C. Inventory & Storage
• Inspect:
• Material inventory logs
• Stock cards
• Cement expiry
• Proper storage of rebar, lumber, electricals
• Verify weekly and monthly inventory reconciliation.
D. Tools & Equipment
• Check:
• Tool issuance logs
• Missing tools
• Broken tools with no incident report
• Fuel logs (for generators, trucks)
• Equipment rental contracts & rates
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3. PAYROLL & LABOR
A. Labor Deployment
• Verify:
• Actual workers present vs. payroll list
• Ghost workers
• Double entries or incorrect OT
• Correct classification (skilled vs. unskilled)
B. Payroll Documents
• Timecards or biometrics
• Daily time records (DTR)
• Foreman timesheets
• Verify:
• Correct computation of hours
• Late/absent deductions
• Legally compliant holiday/vacation pay
• Check if any foreman or supervisor is padding hours.
C. Subcontractor Labor
• Validate subcontractor billing:
• Progress percentage
• Actual manpower onsite
• Accomplishment reports
• Compare with contract BOQ
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4. BOQ, ESTIMATES & VARIATIONS
A. Bill of Quantities (BOQ)
• Check if:
• Quantities match actual site measurements
• Variations were approved
• Overestimated materials
• Unauthorized changes
B. Change Orders
• Verify:
• Signed approvals
• Supporting computation
• Rationale is valid
• No duplication of billing
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5. CONTRACTS & LEGAL COMPLIANCE
A. Client Contracts
• Verify:
• Scope of work
• Payment schedules
• Retention policies
• Penalties & liquidated damages
• Variation order procedures
B. Supplier/Contractor Contracts
• Check completeness of:
• Accreditation
• Permits & licenses
• BIR 2303, Mayor’s permit
• Insurance (contractor’s all risk, worker insurance)
• Check if firm follows Procurement Policy.
C. Regulatory Compliance
• BIR withholding & receipts
• DOLE requirements
• SSS/PhilHealth/Pag-IBIG remittances
• Safety compliance (OSH reports, toolbox meetings)
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6. FINANCIAL AUDIT
A. Accounts Payable
• Check:
• Supporting documents
• Duplicate payments
• Supplier inconsistencies
• Delayed payments with penalties
B. Billing & Collections
• Compare:
• Accomplishment vs. billing
• Retention deductions
• Tax computations
• Confirm payments received match official receipts.
C. Project Cost Monitoring
• Costs tracked by:
• Material
• Labor
• Subcontractor
• Equipment
• Overhead
• Identify:
• Cost overruns
• Missing receipts
• Unrecorded expenses
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7. SAFETY, QUALITY & SITE CONDITIONS
A. Safety Compliance
• Check presence of:
• Safety officer
• PPE logs
• Incident reports
• Toolbox meeting records
• First aid kits
• Safety signages
• Verify DOLE compliance.
B. Quality Control
• Material testing reports (slump test, rebar test)
• Inspection reports
• NCR (Non-conformance reports)
• Corrective action logs
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8. ASSET MANAGEMENT
A. Company Assets
• Vehicles (pickup, van, trucks)
• Heavy equipment (backhoe, compactor, mixer)
• Check:
• Equipment logs
• Fuel logs
• GPS records
• Repair & maintenance logs
B. IT Assets
• Laptops, tablets, printers
• Software licenses
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9. OFFICE ADMINISTRATION
• Check:
• Office supply consumption
• Data security & backups
• Email and communication channels
• Access control for files
• Unusual purchases or discrepancies.
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10. RED FLAGS / FRAUD INDICATORS
• Repeated suppliers with no bidding
• Missing DRs or ORs
• Foreman insisting on cash advances with no liquidation
• Materials always “kulang”
• DRs with same handwriting
• Workers complaining payroll is short
• Fuel consumption unusually high
• Tools frequently “missing”